9 Best Color Printer For Office | Ditch The Ink Cartridge Trap

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The all-in-one color laser that balances speed, features, and confidence.

For most office setups, this Canon ticks every box without a painful compromise. It prints at 26 ppm in both color and monochrome—matching the fastest models here—and it combines print, scan, copy, and fax in a single chassis. The first page lands in roughly 10.3 seconds, so you are not staring at a warm-up screen during a busy morning. A 5-inch color touchscreen lets you navigate tasks easily, and the 50-sheet duplexing ADF handles two-sided scanning in a single pass.

Where the MF665Cdw stands apart is the 3-year limited warranty, an unusually long coverage period for an office laser. Buyers report that the build feels heavy and well-constructed, and that the print quality, especially for color documents, is strong. The downside, as some owners mention, is that Canon’s software can be clunky on Mac—one reviewer noted random stops and default-setting changes after installing the driver. Stick with the touchscreen for initial setup and you should be fine. The starter toner (500 pages for CMY, 700 for black) gets you going, but you will want high-capacity Canon Genuine Toner 075 cartridges for the long haul.

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A compact speed demon for offices that only need to print.

If scanning and copying happen elsewhere, this Brother laser cuts straight to the point: fast, sharp, and quiet. It tops the list with 27 ppm in color, just edging out the Canon MF665Cdw, and it includes automatic duplex printing as standard. The 2.7-inch touchscreen lets you hop into cloud apps like Google Drive and Dropbox directly, so you can print from shared folders without touching a laptop.

Reviewers consistently praise the easy setup and print quality, noting that the machine feels well-built with lifting handles and a large paper tray that holds half a ream of paper. The catch is that you are paying a premium for print-only functionality—there is no scanner or copier here. One buyer also reported Wi-Fi connectivity issues that required unplugging and replugging the printer each time, though this seems to be an exception rather than the rule. Toner replacement costs mirror the printer’s initial price, so budget for a full set of TN229 cartridges down the road.

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Refillable ink tanks that slash per-page costs—if speed is not your priority.

For offices that churn through thousands of color pages a month, the GX2020 changes the math. One set of ink bottles yields up to 3,000 black and 3,000 color pages—so you are not buying a new cartridge every few weeks. The upfront cost is reasonable for a full-featured all-in-one that includes print, scan, copy, fax, a 35-sheet ADF, and automatic duplex printing. The 2.7-inch color touchscreen is responsive, and wireless setup takes about 10 minutes.

Owners mention excellent print quality for business documents, with crisp text and vibrant colors, and they appreciate the quiet operation and fast duplex scanning. The trade-off is speed: at 10 ppm color, this Canon is outpaced by every laser in this guide—the Lexmark CS331dw, for instance, prints at 26 ppm, a 2.6x gap. Photo printing also draws complaints, with some users describing images as blurry or dull. But for standard office print jobs, the running cost advantage is tough to top.

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A polished, fast business machine that demands loyalty to HP toner.

HP’s LaserJet Pro line earns its reputation with this 26 ppm color all-in-one that prints, scans, copies, and faxes. The 3301fdw adds a 2-sided single-pass scanner and a 250-sheet tray, and its dual-band Wi-Fi can automatically reset a dropped connection—a small but welcome feature in a busy office. The first printed page arrives quickly, and the TerraJet toner technology delivers vivid, professional color.

Buyers who love this printer praise its fast setup, reliable performance, and high-quality output for everyday documents. However, several reviews flag a major frustration: the printer is designed to block non-HP toner cartridges, and some users report that replacement toner (the 218A/X series) can be hard to find. One buyer described severe color print defects after the starter toner ran out after roughly 50 pages. If you stick with HP-branded supplies and disable automatic firmware updates, this machine is a powerhouse—but it locks you into a proprietary ecosystem.

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A no-nonsense color laser that matches the fastest printers at a lower entry price.

The Lexmark CS331dw delivers 26 ppm in color—identical to the Canon MF665Cdw and HP 3301fdw—but comes in as a print-only unit at a noticeably lower price. It has a 250-page input tray plus a single-sheet feeder, a 1-GHz dual-core processor, and 512 MB of memory to handle complex print jobs. Wireless setup is straightforward via the Lexmark mobile print app, AirPrint, or Mopria.

One buyer sums it up well: “I purchased this to be my new home office printer, and I have found it to have excellent print quality, good color, and a fantastic duplexer!” That sentiment is common. The main complaint is noise—it is louder than many competitors, especially during the fuser warm-up. More critically, toner costs can be punishing. Several reviews note that the toner price is so high that buying a new printer might eventually seem cheaper. The CS331dw is a great runner if you print moderate volumes and can tolerate the long-term supply expense.

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A full-featured all-in-one with smart shortcuts and strong user ratings.

Brother’s MFC-L3720CDW offers print, scan, copy, and fax in one box, backed by a 3.5-inch color touchscreen with up to 48 customizable shortcuts. It prints at 19 ppm in color, slightly slower than the 26 ppm leaders, but it compensates with dual-band wireless (2.4GHz/5GHz), Wi-Fi Direct, and direct cloud access to Google Drive and Dropbox. The 50-sheet ADF and automatic duplex printing keep workflows moving.

With a 4.1-star average across nearly 1,000 ratings, it is among the most trusted models in this guide. Buyers praise the sharp print quality, vibrant colors, and efficient toner use. One owner noted it is quieter than their previous monochrome Brother. That said, a small number of users report a waste toner error that can brick the machine after moderate use, and the paper path tends to curl sheets, which can cause double-feeds during duplexing. If you are printing a few thousand pages a year, those issues are rare, but they are worth noting.

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A capable all-in-one laser that keeps entry costs low but not running costs.

The Xerox C235dni offers a lot of machine for the money: print, scan, copy, and fax at 24 ppm in color, plus automatic duplexing and wireless connectivity. Setup is guided by the Xerox Easy Assist App, and the printer supports AirPrint and Mopria for mobile printing. The 500-page starter toner gets you through initial jobs, and you can upgrade to high-yield cartridges to improve per-page economics.

Reviewers generally like the print quality once the paper type settings are dialed in—one buyer discovered that switching to a premium inkjet/laser paper fixed washed-out results from generic copy paper. However, the starter toner runs out quickly, and the setup process has drawn complaints: some users found the QR code installation did not work and had to configure manually. There were also reports of the printer arriving looking used or refurbished, and of the cartridge access door feeling flimsy. For the price, it is a decent starter all-in-one, but be ready for potentially finicky setup and supply costs.

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A print-only laser with competitive speed—but starter toner vanishingly small.

The Xerox C230dni is the stripped-down sibling of the C235dni, offering the same 24 ppm print engine without the scanner, copier, or fax. It is compact, ENERGY STAR certified, and supports wireless and mobile printing via AirPrint and Mopria. The 11-second first-page-out time means it wakes up quickly.

The value proposition here is mixed. Print quality is sharp for text and color graphics, and buyers who switched from inkjet appreciate the lack of smudges. However, a major warning flag across reviews is the starter toner yield. One buyer called it out plainly: Starter black toner yields only about 200 pages, and replacement cartridges are expensive with few third-party alternatives.. Another review warned that total cost within the first month can exceed the printer’s purchase price.. If you are comfortable budgeting for Xerox-brand supplies from day one, the C230dni is a fast, capable unit. If you want a printer that is cheap to feed, look at the Canon MegaTank instead.