9 Best All-In-One Printer For Small Business

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The Brother MFC-L2820DW brings the polish of a higher-end office printer into a compact body with a 2.7-inch touchscreen that makes scanning to cloud services like Google Drive and Dropbox genuinely quick. At 36 pages per minute in black-and-white, it keeps pace with a small team that regularly prints dozens of contracts or reports without forcing users to queue jobs. The 50-page automatic document feeder handles multi-page scanning sessions efficiently, and duplex printing is automatic by default.

Toner economics are where this machine shines — the TN830 cartridge yields approximately 1,200 pages, while the high-capacity TN830XL pushes beyond 3,000 pages. Users report that Brother genuine toner runs reliably and that aftermarket options work without firmware lockouts, a concern with some HP models. The included Refresh subscription trial lets you automate toner deliveries if you prefer the set-and-forget approach.

The main caveat involves the setup instructions, which several users found too sparse for first-timers. Manual Wi-Fi configuration is straightforward once you know the steps, though the lack of a detailed quick-start guide can slow down installation. Once running, the MFC-L2820DW is a quiet, dependable workstation companion suitable for offices that prioritize low cost-per-page over color output.

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The HP LaserJet Pro MFP 3101sdw targets small teams that need speed without compromise. Rated at 40 pages per minute in black-and-white, it clears a stack of 50 pages in roughly a minute and a quarter. The 50-sheet automatic document feeder supports multi-page copy and scan jobs, while automatic duplex printing comes standard. HP includes a 250-sheet input tray, and the overall build quality feels solid enough for daily commercial use.

Security features set this model apart from entry-level lasers. The 3101sdw includes HP’s newest security architecture, which helps protect against network-based attacks and unauthorized access. The printer also supports dual-band Wi-Fi with self-reset capabilities that automatically detect and resolve connectivity drops. Users consistently praise the crisp, professional output on standard office paper, and the device works seamlessly with AirPrint, Mopria, and the HP Smart app for mobile printing.

The major consideration involves HP’s cartridge policy — the printer is designed to block non-HP toner cartridges through firmware checks. Some users recommend declining firmware updates to retain the option of using lower-cost alternatives. The included introductory cartridge yields roughly 1,000 pages, so plan to purchase a standard or high-yield cartridge early. For teams that prefer genuine supplies and want a fast, secure monochrome printer, this is a strong contender.

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Canon’s imageCLASS MF275dw is a no-frills monochrome laser that delivers 30 pages per minute and a first-page-out time of about 5.3 seconds. It includes a 6-line adjustable touchscreen that, while not as large as modern color displays, remains functional for navigating settings and scanning jobs. The 35-sheet automatic document feeder works well for smaller batches, and wireless setup through the Canon PRINT Business app is straightforward for most users.

One of the strongest selling points is the total cost of ownership. The starter toner cartridge yields 700 pages, but replacement Canon 071 cartridges are widely available and affordable. Users report that aftermarket toner works without issue, keeping the per-page cost extremely low for a black-and-white office printer. The machine also supports Apple AirPrint and Mopria out of the box, making mobile printing effortless.

The 150-sheet cassette is noticeably smaller than competing models from Brother and HP, which means more frequent paper refills during busy periods. Some users note that the scanner occasionally activates on startup, which is more of a minor quirk than a functional flaw. For a small business on a tight budget that prints fewer than 1,000 pages per month, the MF275dw offers reliable performance without the premium price tag.

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The Xerox B225DNI stands out for its comprehensive security suite, which includes secure print release, network access control, and data encryption. For businesses handling confidential documents like legal papers or financial statements, these features reduce the risk of unauthorized access. Print speed reaches 36 pages per minute in black-and-white, and the 50-page automatic document feeder supports efficient batch scanning. The machine also supports Apple AirPrint, Mopria, and Chromebook printing, covering a wide range of devices.

Build quality feels more robust than the price point suggests, with a clean design that fits well on a shared desk or filing cabinet. The scanning performance is a highlight — the “Build Job” feature allows you to combine multiple scans into a single PDF and even removes blank pages automatically. Users who work with extensive document scanning workflows appreciate this time-saver. The Ethernet connection is recommended over Wi-Fi, as some users report that wireless setup can be finicky.

A minority of users experienced hardware defects early in ownership, including a unit that stopped recognizing toner cartridges. The 1-year warranty covers such issues, but the variable reliability is worth noting. When it works — which is the experience for most buyers — the B225DNI is a secure, fast, and well-built monochrome laser suitable for a security-conscious small office.

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HP markets the LaserJet MFP M235sdw as the fastest two-sided printer in its class, and the claim holds up during real-world use. The automatic duplex printing is genuinely quick, and at 30 pages per minute single-sided, the output speed suits offices with 1-5 people. The dual-band Wi-Fi with self-reset functionality is a standout feature — when the connection drops, the printer automatically reconnects without requiring IT intervention.

Setup through the HP Smart app is straightforward, though some users report that the app can slow down the process. Using Ethernet instead of Wi-Fi provides a faster, more reliable connection for a wired office. Build quality is typical for HP’s small-business line — solid and compact, with a 250-sheet input tray that handles daily volume without constant refills. The printer works with Mac, Windows, Android, and Chromebook devices without compatibility issues.

Some users experienced troubleshooting issues, such as false paper jam errors after only a few hundred pages. In one case, a firmware update resolved the problem. The printer’s single-sided scanning and copying capability may also disappoint if you need duplex document digitization. For teams that prioritize print speed and reliable wireless connectivity over advanced scanning features, the M235sdw delivers a balanced package.

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The Epson WorkForce Pro WF-7840 carves a specific niche: wide-format printing up to 13 by 19 inches in a relatively affordable all-in-one package. Architects, engineers, and graphic designers can produce tabloid-size proofs and plans without investing in a dedicated wide-format plotter. The PrecisionCore Heat-Free technology prints up to 25 pages per minute in black-and-white and 12 pages per minute in color, with DURABrite Ultra pigment ink that dries quickly and resists smudging on standard office paper.

The 500-sheet paper capacity is generous for a unit in this price range, split between two front trays and a rear specialty feed. The 4.3-inch color display makes navigation simple, and the 50-sheet ADF handles multi-page jobs well. Users who have logged years on the WF-7840 praise its durability — one reviewer reported over 12,000 pages with no hardware failures. The Epson Smart Panel app provides solid mobile printing and scanning capabilities.

Two notable frustrations appear across user reviews. The printer persistently nags for firmware updates, and some updates block third-party ink cartridges, which has frustrated users who rely on cheaper alternatives. The machine is also physically heavy and quite large — measure your desk space before purchasing. For businesses that absolutely need wide-format output without a dedicated large-format printer, the WF-7840 remains a compelling option.

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The Canon MegaTank MAXIFY GX2020 is designed for businesses that want color printing without the recurring cost of cartridges. Each ink bottle set yields up to 3,000 black-and-white and 3,000 color pages, dramatically cutting the per-page cost. The refillable tank system uses pigment-based GI-25 inks, which produce sharp text and vibrant colors on plain paper. The 2.7-inch color touchscreen makes navigation intuitive, and automatic duplex printing comes standard.

Print speed is 15 pages per minute in black-and-white and 10 pages per minute in color — slower than laser alternatives but acceptable for a small office that prints a mix of color presentations, marketing collateral, and standard documents. The 35-sheet ADF handles moderate scanning jobs. Setup through the Canon app is praised as straightforward, and the machine works reliably over Wi-Fi with both Windows and macOS systems.

Some users report inconsistent color output, with issues such as incorrect color reproduction after deep cleaning cycles or cardstock handling problems. The MegaTank system requires more attention to ink levels and nozzle maintenance than a laser printer, and troubleshooting color issues can consume time and ink. The GX2020 is not a replacement for a dedicated photo printer. For a small business that prints substantial color volumes and wants to avoid the cost of toner, however, the economics are hard to beat.

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The Brother MFC-L3720CDW is a color laser all-in-one that brings professional-grade output to small teams who need vibrant graphics, charts, and presentation materials. Print speed reaches 19 pages per minute in both color and black-and-white, and the 3.5-inch color touchscreen offers 48 customizable shortcuts for frequently used tasks. The 50-sheet ADF supports batch scanning, and the 250-sheet paper tray handles moderate daily volumes without constant refills.

Wireless connectivity is robust with dual-band Wi-Fi and Wi-Fi Direct for peer-to-peer printing. The printer integrates with cloud services like Google Drive and Dropbox directly from the touchscreen, reducing the need for a computer intermediary. Brother’s TN229 series toner cartridges are available in standard, high-yield, and extra-high-yield capacities, allowing you to choose a cost-per-page that matches your print volume. Business graphics look clean and professional, though the device is less suited for photographic prints.

One significant drawback is that the printer may stop printing when a toner cartridge reports as low, even if toner remains — a common frustration with chipped cartridges. Some units have exhibited false “non-genuine toner” errors, requiring customer service intervention. The paper feed mechanism also occasionally double-feeds or curls paper. For a small business that values color laser output and Brother’s generally good support, the MFC-L3720CDW still ranks as one of the best color AIOs in its class.

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The Epson EcoTank Pro ET-5800 represents the high end of the ink tank ecosystem, designed for small businesses that print substantial volumes in color. The included ink bottles yield up to 7,500 black-and-white pages and 6,000 color pages, which translates into a per-page cost of roughly 2 cents for color — a fraction of what cartridge-based printers charge. The PrecisionCore Heat-Free technology delivers 25 pages per minute in black-and-white with no warmup time, making first-page-out nearly instant.

Build quality feels substantially more premium than typical consumer inkjets. The 500-sheet paper capacity comes from two front trays plus a rear feed for specialty media, and the motorized output tray automatically extends when printing. The large tilting color screen simplifies navigation, and the keyed ink bottle design prevents accidental misfills. Users handling heavy cardstock report that the ET-5800 handles 100-pound stock through the rear tray without jamming.

The biggest drawbacks involve error handling and software. The printer frequently displays error messages or connectivity warnings even when functioning correctly, and Epson’s customer support has drawn criticism for following rigid troubleshooting scripts. The machine is also physically deep — about 19 inches — so it requires dedicated floor or counter space. For a business that prints thousands of color pages monthly and wants to eliminate cartridge waste, the upfront investment in the ET-5800 pays for itself over time.