Our readers keep the lights on and my morning glass full of iced black tea. As an Amazon Associate, I earn from qualifying purchases.8 Best Color Copier For Small Business | Built for Real Office

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The speed demon that dashes through 35 pages per minute without breaking a sweat.

If your small business runs on double-sided client reports and multi-page contracts, this Canon delivers the fastest color copying on the list — 35 ppm in both black-and-white and color, paired with a one-pass duplex scanner that grabs both sides in a single sweep. The 250-sheet standard cassette plus a 50-sheet multipurpose tray gives you 300 sheets ready to go, expandable to 850 sheets with an optional cassette. It uses Canon Genuine Toner 069 cartridges, with a starter yield of 1,100 pages per color cartridge and a standard black yield of 2,100 pages.

Buyers report that setup is straightforward and the print quality stays sharp and consistent, though a few report that the configuration menus are confusing. A couple of owners also mention occasional wireless dropouts. The 3-year limited warranty provides confidence, and the ENERGY STAR and EPEAT Silver certifications keep power costs in check.

Across the table, the Canon imageCLASS MF753Cdw beats the Lexmark CX331adwe on speed (35 ppm vs 26 ppm) and leads the Brother MFC-L3780CDW by 4 ppm, making it the fastest pick for teams that copy all day.

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A fast, feature-packed laser machine that makes color copying easy for teams.

Brother packed this wireless all-in-one with a print speed of up to 31 ppm in both black-and-white and color, plus single-pass duplex copy and scan that handles two-sided originals in one pass. The 3.5-inch color touchscreen gives you 48 customizable shortcuts, and dual-band wireless (2.4GHz/5GHz) plus Gigabit Ethernet keeps multiple users connected. It works with Brother Genuine TN229 toner in standard, high-yield, and super-high-yield options, plus a Refresh EZ Print Subscription trial so you never run out.

Customers note that the setup is simple and the machine runs reliably. One reviewer noted that if you get blank pages, you need to remove a hidden sheet protector under the toner cartridges. Another owner found that printing photos requires the correct paper to get the best colors, but for documents the output is crisp. A few users flagged that Brother’s “Refresh” subscription can cause issues if there is a payment glitch, so you may want to skip the subscription and buy toner outright.

The Brother MFC-L3780CDW edges past the Lexmark CX331adwe on speed (31 ppm vs 26 ppm) and adds a single-pass duplex scanner that the Lexmark lacks, making it a better fit for offices that regularly copy double-sided pages.

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Professional color quality with TerraJet toner that makes every document pop.

HP’s next-generation TerraJet toner technology delivers more vivid colors and sharper text, making this laser printer a strong choice if your business copies marketing materials, presentations, or client-facing documents. It prints at up to 26 ppm in both black-and-white and color, includes auto duplex printing and a single-pass duplex scanner, and offers dual-band Wi-Fi with a self-reset feature that automatically fixes connection hiccups. The 250-sheet input tray handles daily workloads, and the HP Smart app gives you mobile printing and monitoring from your phone.

Reviewers point out the setup is fast and the print quality is excellent. One buyer mentioned crisp text and vibrant color right from the start. However, several shoppers say that the HP firmware actively blocks non-HP toner cartridges, and one had severe color streak issues that HP support could not resolve quickly because toner was out of stock. The introductory toner cartridges deplete fast (one owner reported about 50 pages), so budget for genuine replacements immediately.

Compared to the Lexmark CX331adwe, the HP matches its 26 ppm speed but adds dual-band Wi-Fi with self-reset and a more intuitive touchscreen interface, though Lexmark offers a steel-frame build and simpler cartridge economics.

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A sturdy, secure laser machine that prints color as fast as black-and-white.

The Lexmark CX331adwe is one of the few color lasers that print at 26 ppm regardless of whether you are copying in color or monochrome — no speed penalty for color jobs. It comes with a durable steel frame designed for small business longevity, standard Wi-Fi, USB, and Ethernet connectivity, plus built-in security that protects your data on the device and over the network. The auto-duplex feature saves paper, and you can use up to 100% recycled paper without issues. It also includes a free cartridge recycling program.

Buyers appreciate the solid build and excellent print quality. One reviewer called it “a good solid printer.” However, a critical warning: one owner reported that the printer stopped working after 10 months and would not turn on, calling the ink expensive. Another buyer found a full waste toner message on a brand-new unit right from the start. The “scan to computer” feature is not very intuitive, according to several users, which may slow down copying workflows.

The Lexmark leads the Xerox C235dni on speed by 2 ppm (26 vs 24) and delivers a sturdier steel frame, though the Xerox offers a lower entry price point.

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An affordable color laser that keeps running costs low with high-yield cartridges.

The Xerox C235dni is designed for offices printing up to 1,500 pages per month, with print speeds of 24 ppm in both color and black-and-white. It includes starter toner rated for 500 pages and supports high-yield cartridges to reduce per-page costs, making it one of the more budget-conscious laser entries on this list. It supports wireless printing via Apple AirPrint and Mopria, and the Xerox Easy Assist App guides you through setup on a 2.4 GHz Wi-Fi network.

Buyer reviews are mixed. One owner called it the best printer they have owned, while another reported that the ink ran low after fewer than 15 pages with the starter cartridge. A separate reviewer noted that the printer arrived appearing used or refurbished and that the print speed felt slower than advertised. Setup frustrations are common: the app may fail repeatedly, and drivers are not always easy to find online since Xerox was bought by Lexmark.

At 24 ppm, the Xerox C235dni is 8% slower than the Lexmark CX331adwe’s 26 ppm in black-and-white, but its lower upfront cost and high-yield toner support make it a tighter budget option for light office use.

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A well-rounded laser for the home office that keeps toner costs manageable.

The Brother MFC-L3720CDW delivers a more measured pace at 19 ppm in both black-and-white and color, making it a solid fit for a solo entrepreneur or small team that does not need a print race every day. It includes a 50-sheet auto document feeder, a 250-sheet adjustable paper tray, auto duplex printing, and a 3.5-inch color touchscreen with 48 customizable shortcuts. Dual-band Wi-Fi (2.4GHz/5GHz) and Wi-Fi Direct give you flexible connection options, and the Brother Mobile Connect app lets you monitor toner levels and manage jobs from your phone.

Buyers report the print quality is sharp and vibrant, and the wireless setup is generally easy. One owner reported that if the app fails, a manual network connection works fine. However, a severe warning: one owner reported that after approximately 1,000 pages over two years, the printer became unusable due to a waste toner error, and Brother support could not resolve it. A few users also mention that paper can curl from the hot fuser rollers and that the feeder occasionally double-feeds on bulletins.

The Brother MFC-L3720CDW is noticeably slower than the Xerox C235dni (19 ppm vs 24 ppm) and also slower than the Canon imageCLASS MF753Cdw (19 ppm vs 35 ppm), but its toner efficiency and compact footprint appeal to lighter office environments.

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The inkjet heavy-hitter that copies wide-format pages up to 13×19 inches without smudges.

The Epson Workforce Pro WF-7840 is an inkjet all-in-one that prints, copies, scans, and faxes on paper up to 13×19 inches — a rare capability among small-business copiers. It uses PrecisionCore Heat-Free technology and DURABrite Ultra ink that dries fast and resists smudging. The 500-sheet paper capacity handles high-volume jobs, and the 50-page auto document feeder lets you copy multi-page stacks. It connects via built-in wireless (802.11a/b/g/n/ac) and works with Apple AirPrint, Mopria, and Epson Connect apps. The color depth reaches 48 bpp, giving you smoother gradients and richer tones than most laser competitors.

Buyers with long-term experience report strong durability. One owner printed approximately 12,000 pages over 4 years with flawless quality using both generic and branded inks. Another reviewer replaced a 10-year-old Epson Workforce with this model and praised the wide-format capability and color copy quality. However, multiple owners warn about constant firmware update demands that block aftermarket ink, and some describe paper jams and “paper does not match tray” errors. The printer is also heavy and bulky, so you will need dedicated desk space.

The WF-7840 has a 2x larger color depth than the Canon MegaTank MAXIFY GX2020 (48 bpp vs 24 bpp), giving it smoother color transitions, and its 12 ppm color speed is faster than the Canon’s 10 ppm. But the Canon delivers dramatically lower per-page ink costs with its refillable tank system.

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The refillable ink tank that slashes per-page costs to almost nothing.

The Canon MegaTank MAXIFY GX2020 uses a refillable ink tank system that prints up to 3,000 black pages and 3,000 color pages from a single set of GI-25 pigment-based ink bottles — no cartridges to swap, no chip resets. It prints at 15 ppm in black-and-white and 10 ppm in color, includes a 35-sheet auto document feeder, a 2.7-inch color LCD touchscreen, and auto duplex printing. The integrated fax adds full office capability, and wireless connectivity works with Canon’s PRINT Business app for mobile copying and scanning.

Buyers consistently praise the ink efficiency. One customer observed that after 6 months of use, the ink levels had only dropped by one-third. Another called the print quality excellent for documents, with crisp text, deep blacks, and vibrant colors. However, several owners flag that the machine struggles with cardstock — prints come out curled, and high-quality settings cause streaks. A few also report that photo quality on glossy paper is blurry and dull, so this is not a photo lab machine.

The Canon MegaTank GX2020 runs significantly slower than the laser picks — its 10 ppm color speed is 2.6x slower than the Lexmark CX331adwe’s 26 ppm — but the ink cost per page is a fraction of any laser toner, making it the best choice for high-volume document copying on a tight budget.